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Duty to Document


The Office of the Chief Information Officer (OCIO) provides Information Management (IM) services to departments and other public bodies across the province.  The Management of Information Act (MOIA), is administered by the OCIO, and is the primary legislation on the management of information held by government.

MOIA requires each public body implement a program for IM. An IM program for the purposes of compliance with MOIA outlines how IM works in a public body and describes how IM services are created, delivered and managed.  IM program planning is entirely focused on the development and delivery of an IM program that supports the business operations of a public body.

When the Duty to Document provision is included in legislation, an IM program will include a specific requirement to document important decisions that have long-term impact or high value to a public body.  Creating records that document decisions in a full concise manner promotes good IM and preserves the corporate memory of a public body. This is the focus of a duty to document requirement for MOIA.   

IM capacity determines a public body’s ability to be compliant with MOIA.  Building IM capacity is done by assessing strengths, gaps and opportunities to improve the overall IM program. This may involve a public body developing an action plan towards stronger IM compliance.

This questionnaire will be available until January 11, 2021.

It should take you approximately 15 minutes to complete this questionnaire.

If you have any questions or require an alternate format, please contact the department at IM@gov.nl.ca.

Privacy Statement

The collection of information is done under the authority of section 61(c) of the Access to Information and Protection of Privacy Act, 2015 for the purpose of collecting public feedback on potential changes to the Management of Information Act.

Any personal information that may be received will be governed in accordance with the Access to Information and Protection of Privacy Act, 2015 and will only be used for the purpose of providing a response to submissions received and informing participants of public engagement results at the end of the process.

If you have any questions about how this information will be collected, used and disclosed, please contact reneependergast@gov.nl.ca or 709-729-0467.

Contact Us

If you have any questions or additional comments regarding the Duty to Document public body consultations, please contact IM@gov.nl.ca.